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INVOICING ERRORS

We have identified a number of invoicing errors which have resulted in delayed contractor payment. Some of the more common errors include:

  • Missing or Erroneous Contract Number
  • Missing Call/Delivery Order Number
  • Missing or Erroneous Shipment Number
  • Failure to Mark DD250 as an Original Invoice
  • Failure to Distribute a Copy of the DD250 to the Contract Administration Office Terminal
  • Contract Line Item Number (CLIN) is Omitted, Incorrect or Does Not Match that Appearing in the Contract
  • Missing or Erroneous Unit of Issue
  • Quantity and Price are Incorrect
  • Wrong Pay Office on Invoice

To decrease the incidence of returned contractor invoices and expedite invoice payment, it is important to ensure that the original invoice is properly completed and legible.

If you don't use the VIM-ASAP system, you can submit your invoices electronically using the Web Invoicing System (WInS). It's fast, accurate, and at no charge. Learn more at the WInS Home Page, at: https://ecweb.dfas.mil/notes, and start using WInS with your next invoice!

Should you have any questions with regard to paper invoice preparation, call the DFAS Customer Service Resource Center: 1.800.756.4571

For assistance, please contact the DSCP DFAS liaisons at 1.215.737.4406 or 1.215.737.2744

Additional information regarding the bill paying process and additional points of contact can be found at: http://www.dod.mil/dfas/